In accordance with applicable privacy laws (EU Regulations n. 679, 2016), we would like to take this opportunity to inform you that your personal information will be processed in an ethical and transparent manner, only for lawful purposes, and in a manner that safeguards your privacy and your rights.
Processing takes place manually and using IT tools, and is done for the following purposes:
To obtain and confirm your booking of accommodations and other services, and to provide such services as requested. Should you refuse to submit your personal information, we will not be able to confirm your booking or provide you with the requested services. Processing shall cease once you check out, although some of your personal information may (or in some instances, has to) continue to be processed for the purposes and in the manner described below;
To comply with our “Public Safety Law” (Article 109 Royal Decree n. 773, 18/6/1931) which requires that we provide identification data of our guests to the police, for purposes of public safety, in the manner established by the Ministry of the Interior (Decree of 7 January 2013). Should you refuse to provide your data, we will not be able to host you in our properties. Data acquired for such purposes shall not be retained by us, unless you provide consent to their retention as required under point 4, infra;
To comply with applicable administrative, accounting, and tax regulations. Personal information is processed by us and our persons in charge of data processing, and is disclosed outside the company only when and if required by law. Should you refuse to submit the required data for the above purposes, we will not be able to provide you with the requested services. Data acquired for such purposes is retained by us for the required statutory period (10 years – or longer, in case of tax audits);
To speed-up check-in on your next visit to our properties. For such purposes, upon obtaining your consent (which can be revoked at any moment), your information will be retained for a maximum of 10 years and will be used the next time you are our guest, for the reasons listed supra;
To send you advertising messages and updates on special rates and promotions. For this purpose, upon obtaining your consent, your information shall be retained for a maximum of 10 years and will not be disclosed to third parties. You may revoke your consent at any moment;
For purposes of protecting persons, property, and company assets, using a video-surveillance system for some areas, which are duly identified by signage. Your consent is not required for such processing because it is conducted pursuant to our legitimate interest to safeguard persons and property against potential violence, theft, robbery, damage, and vandalism. Surveillance is also conducted for purposes of fire prevention and occupational safety and health. Recorded images are erased after 24 hours, except on holidays or other days the business is closed; images are never retained for more than one week. These images are not subject to third-party disclosure, except as required to comply with a specific investigatory demands from a court or the police.
We also would like to inform you that the European Regulation grant you certain rights, including rights of access to, adjustment, erasure, limitation of, or objection to the processing of your data, as well as data portability rights, when and insofar as applicable (Articles 15-22 of the EU Regulations n. 679, 2016). You can also file a complaint with the Data Protection Authority, according to the procedures set forth under applicable regulations.
For any other concern, and to assert your rights under the EU Regulation, please contact:
With reference to art. 13 L.D. 196 dated June 30th 2003, STONE SERVICE SRL informs you on the processing operations of your data.
Scope and utilization of your data
Your data are collected and processed for purposes strictly connected to requests for information by you advanced through the web site http://www.emiliasuite.it/.
Particularly your data may be processed for the purpose to provide you an “alerting” service, to advice you on the availability of documentation, communications or organization of particular events, such as press conference, meetings event through fax, telephone or mobile, e-mail or other distant communication techniques.
STONE SERVICE SRL bounds itself to process the data with confidentiality and to not allow unauthorized access by third parties, nor to use them for different aims from those herein referred to. Such data will be processed with electronic operations by processing appointed subjects, even external subjects, authorized to the management of required information and to carry out exclusively the processing operations of their specific competence.
Controller and person responsible for the processing of data
The personal data Controller is STONE SERVICE SRL, with registered office Via L. Pasteur n. 20 42122 Reggio Emilia (RE), in the person of the Chairman and Legal Representative of the Company. The Person Responsible for processing your data is the Managing Director of STONE SERVICE SRL, domiciled for this appointment at the Company Head Office.
Rights on the processing of your data
With reference to the processing of your data, you will be able, directly and in every moment, to exercise the rights indicated in art. 7 L.D. 196 dated June 30th 2003, among them, particularly, to obtain indications on:
a) the source of personal data;
b) the purpose and processing methods;
c) the logic applied to processing if the same is carried out with the use of electronic means;
d) the personal data of the Controller, the persons in charge and the designated representatives pursuant to art. 5, paragraph 2;
e) the subjects or categories of subjects to whom the personal data may be communicated or who may become aware of such data in their capacity as Designated Representative for the country or person in charge of Processing.
You have the right to obtain indication on:
a) updating, rectification and integration of the data;
b) erasure, anonymisation or blocking of the data that have been processed unlawfully, including data whose retention is non necessary for the purpose for which they were collected or subsequently processed;
c) certification to the effect that the operations as per items a) and b) have been notified, as also related to their contents, to the entities to whom or which the data were communicated or disseminated, unless this requirement proves impossible or involves a manifestly disproportionate effort compared to the right that is to be protected.
You will be also entitled to oppose, totally or partially, for legitimate reasons, the processing of your personal data, despite them being relevant to the purpose of the collection.
Such rights may be exercised at any moment in time, contacting the Person Responsible for the Processing of Personal Data at STONE SERVICE SRL – Strada Vignolese 430, 41125 Modena (MO) or by e-mail to email@example.com.